E-mail Writing

                                                 Email Writing

 E-mail:

·        In this age of computers, students should have knowledge about how to write an e-mail. This topic stress on composing an e-mail, which is the most modern, easiest and cheapest mode of communication.

Following are the tips one should keep in mind while writing an e-mail:

·        Generally, people use short forms in an e-mail, like "how are you?" becomes "hw r u?".

·        In the examination, the ability of a student to express his thoughts and his command over the language is tested. So, please do not use short forms.

·        E-mails do not have residential commercial address like letters. They have e-mail addresses.

·        In an e-mail, date and time are sent automatically. You do not need to feed them manually in a computer, so do not mention date and time.

Format of the formal E-mail From  : email address of the writer/sender of the email To      : e-mail address of the receiver CC     : e-mail address of the receiver, if any Subject : Subject of the email in 3 to 4 words Salutation: Dear/Respected, Body of the email: 1st paragraph – introduction of the writer and purpose of e-mail 2nd paragraph – conclusion ( in two or three sentences) Closure: Yours truly/faithfully, ABC/XYZ/Name given in introduction Attachments: Name the attachments if any, such as copy of business documents, letters, photo, photo id, etc. 1.         The ‘from field’ does not appear when you write an email on the computer, however, we have given it here as per the format of the board. 2.       Attachments are like enclosures. They are copies of documents you attach with email.

Format of an Informal E-mail From : email address of the writer/sender of the email To  : email address of the receiver CC   : address of the receiver, if any Subject  : Subjects of the email (in 3 to 4 words) Salutation: Dear, Body of the email: 1st paragraph – where about and updates of the sender 2nd paragraph – purpose of email 3rd paragraph – conclusion /regards to elder/love to young ones Closure: Cheers/Regards, XYZ/ABC/Name given Attachment: Name the attachments if any, such as copy of invitation cards, photographs, etc.       1.    The ‘from field’ does not appear when you write an email on the computer, however, we have given it here as per the format of the board.       2.       Attachments are like enclosure. They are copies of documents you attach with the email.